Safety, Operational Technology, Facilities and Infrastructure

SAFETY
Provide relevant emergency preparedness plans and programs that provide for a safe and secure educational environment.

Strategic Objective #1:

  • Perform safety/security audit of the interior and exterior of all schools by end of 4th quarter 2018, then again by end of 4th quarter 2021.

Strategies:

  • Coordinate with the Montgomery County School Safety Coordinator and local law enforcement departments to identify the appropriate party to facilitate the audit.
  • Determine with input from audit facilitator the audit cycle for buildings within the district to include no less that two audits per building within the 6-year plan.
  • After each audit, provide full report with prioritized recommendations to the Superintendent.

Success Indicator:

  • Each school building will complete a safety/security audit and a report will be generated reflecting the findings and recommendations of the audit.

Responsible Individuals:

  • Director of Technology, Child Accounting and Safety
  • Director of Facilities
  • Building Principals

Strategic Objective #2

  • Design and implement trainings that are focused on District safety and security terminology and procedures for the community by end of 4th quarter 2018.

Strategies:

  • Work with Montgomery County School Safety Coordinator to develop a training and communications focused on District safety terminology and procedures for the community.
  • Develop and implement a wide variety of communication outlets for training twice a calendar year in the 1st quarter and 3rd quarter.
  • The first training to take place by end of 1st quarter 2016.
  • Record training session and have it available for families to view on our website.

Success Indicator:

  • The training will be developed and implemented.

Responsible Individuals:

  • Director of Technology, Child Accounting and Safety
  • Building Principals


OPERATIONAL TECHNOLOGY
Provide interoperable and standardized data systems that enhance operations, communications, and learning for all.

Strategic Objective #1

  • Design and write a program to interoperate our Student Information System (SIS) with our transportation system by end of 1st quarter 2017.

Strategies:

  • Meet with each vendor's data specialist to evaluate the viability of the two systems integrating with each other, review the data dictionaries, and other system requirements.
  • Design a data map and conversion strategy linking both applications together.
  • Develop a program and schedule procedures to handle the Extract, Transform and Load (ETL) process.
  • Verify data integrity and program reliability.

Success Indicator:

  • Transportation data elements (bus route and number) will be synced between both systems on a daily basis. 

Responsible Individuals:

  • Director of Technology, Child Accounting, and Safety
  • System Administrator
  • Transportation Coordinator
  • Database Specialist

Strategic Objective #2

  • Design and write a program to interoperate our Student Information System (SIS) with our Naviance system by end of 2nd quarter 2017.

Strategies:

  • Meet with each vendor's data specialist to evaluate the viability of the two systems integrating with each other, review the data dictionaries, and other system requirements.
  • Design a data map and conversion strategy linking both applications together.
  • Develop a program and schedule procedures to handle the Extract, Transform and Load (ETL) process.
  • Verify data integrity and program reliability.

Success Indicator:

  • Student Information System data elements (student demographics) will be synced between both systems on a daily basis. 

Responsible Individuals:

  • Director of Technology, Child Accounting, and Safety
  • System Administrator
  • Department Chair for Counselors
  • Database Specialist

Strategic Objective #3

  • Identify and adopt a standard Learning Management System (LMS) to be utilized by all teachers throughout the District by end of 1st quarter 2018.

Strategies:

  • Obtain feedback from teachers on what features they prefer in a LMS.
  • Generate a list of potential LMS’ platforms to evaluate and a rubric to evaluate each LMS.
  • Create a LMS committee representative of students, teachers, and administrators to evaluate various LMS platforms and establish the expectations for students and teachers across the district.
  • Hold committee meetings where each LMS company will present their solution to the group.
  • Select and purchase, if necessary, the selected LMS.
  • Design and execute the rollout and professional development strategy.

Success Indicator:

  • All grade levels will be utilizing the same LMS.

Responsible Individuals:

  • Director of Technology, Child Accounting, and Safety
  • System Administrator
  • Building Principals
  • Technology Integrators


FACILITIES AND INFRASTRUCTURE
Provision buildings, grounds, and infrastructure with a focus on efficiency, aesthetics, and functionality to support educational environment.

Strategic Objective #1

  • Develop a Facilities Assessment baseline plan that addresses and prioritizes the Methacton School District’s facility conditions, reconstruction and repair needs and the reporting of same by end of 3rd quarter 2016.

Strategies:

  • Execute a physical survey of facilities and grounds to ascertain the existing facility conditions.
  • Collect required documentation of the current conditions of building interior, building exterior, grounds, parking lots, playgrounds, athletic fields, HVAC electrical and plumbing system.
  • Identify ADA issues and building code violations for recommendations for improvements.
  • Determine reconstruction and repair recommendations, cost estimates, and energy saving opportunities.
  • Develop a priority schedule of the aforementioned identified recommendations.  
  • Utilizing the baseline plan and projects completed, annually reevaluate the priority schedule, and provide a revised recommendation annually to the Superintendent by end of 1st quarter of each school year.

Success Indicator:

  • Methacton School District will utilize a comprehensive report for current and future reference that provides objective data for decision making. 

Responsible Individual:

  • Director of Facilities

Strategic Objective #2

  • Evaluate the financial outcomes of the 2015-2016 ESCO project, determine the feasibility and benefits for the Phase II project, and implement as determined by end of 2nd quarter 2017.

Strategies:

  • Utilize Facility Assessment report and ESCO data to determining possible Phase II ESCO project or other opportunities. Review possible funding sources for future projects.

Success Indicator:

  • Decision will be made after review of contributing factors to move forward or not with a Phase II ESCO project.

Responsible Individuals:

  • Director of Facilities
  • Director of Business Services

Strategic Objective #3

  • Identify, evaluate, and prioritize potential renewable energy sources and recycling opportunities and create an implementation plan, if fiscally viable, by end of 4th quarter 2018.

Strategies:

  • Generate ownership and participation among all impacted stakeholder groups.
  • Provide a report of “green” opportunities.
  • Utilize internal and external resources to provide performance data of Energy Conservation Measures.

Success Indicator:

  • A “green” options report will be generated and presented to the administration.

Responsible Individual:

  • Director of Facilities
  • Director of Business Services

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